Privacy Policy

Effective Date: 31/01/2026

At Roll Jiu Jitsu, we are committed to protecting and respecting your privacy. This policy explains how we collect, use, and protect your personal information in compliance with the UK GDPR and the Data Protection Act 2018.

1. Who We Are

Roll Jiu Jitsu is the "Data Controller" for your information.

2. Information We Collect

We may collect and process the following data:

  • Identity & Contact: Name, date of birth, email address, phone number, and home address.

  • Health Data (Sensitive): Information regarding injuries or medical conditions to ensure you can train safely.

  • Financial Data: Payment card or bank details (processed securely via our third-party payment providers).

  • Emergency Contact: Name and phone number of your chosen emergency contact.

  • Media: Photographs or videos taken during training or seminars for social media/marketing (subject to your consent).

3. How & Why We Use Your Data

We use your information to:

  • Manage Membership: Register you for classes and process monthly dues.

  • Safety: Ensure instructors are aware of physical limitations or medical risks.

  • Communication: Send gym updates, schedule changes, or seminar news.

  • Legal/Insurance: Maintain records required by our insurers and health & safety regulations.

4. Legal Basis for Processing

  • Contract: To provide the BJJ coaching services you signed up for.

  • Legal Obligation: To keep records for tax or insurance purposes.

  • Legitimate Interests: For the day-to-day administration of the gym.

  • Consent: For marketing emails or use of your image in promotional photos.

5. Third-Party Sharing

We do not sell your data. We only share information with essential service providers, including:

  • Gym Management Software: (e.g., TeamUp, WodBoard, or Glofox) to manage your profile and bookings.

  • Payment Processors: (e.g., Stripe or GoCardless) to handle transactions.

  • Email Services: To send you newsletters or administrative alerts.

6. Data Retention

We retain your personal data for as long as you are a member. Once you leave, we may keep certain records (such as signed waivers) for up to 6 years to comply with insurance requirements and legal limitation periods.

7. Your Rights

Under UK law, you have the right to:

  • Request a copy of the data we hold about you.

  • Ask us to correct inaccurate information.

  • Request that we delete your data (where legal obligations allow).

  • Withdraw consent for marketing at any time.

To exercise these rights, please email info@rolljiujitsu.co.uk.

8. Cookies

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